Third Party Payments (Employers, Child Care Scholarships, and Savings Plans)

The Business Office’s Third Party Billing will bill a third-party sponsor for a student’s tuition and fees. A valid authorization from the organization must be submitted at the time of enrollment or by the posted payment due date.

A DND (Do Not Drop) indicator is placed on the student’s account to prevent their classes from being dropped for non-payment. Students will continue to see a balance on their student account until the billing process is complete. We recommend students enroll in all courses at once, regardless of the session.

Students are responsible for any balances or fees not covered by the sponsoring organization. Payments not made by the payment deadline could result in students losing some or all of their desired courses. Questions can be directed to thirdparty@reynolds.edu or 855-874-6682.

Authorization Options for Employers

Complete a Third Party Agreement

The Third Party Tuition Sponsorship Agreement is in the best interest of the student, the college, and the sponsoring organization. An authorized agent for the company should complete the Third Party Tuition Sponsorship Agreement.

Submit a Letter of Authorization

Billing authorizations must be on company letterhead and include the following:

  • Company name, billing address, and phone number
  • Organization’s Federal Tax ID number
  • Contact person, phone number, and email address
  • Student’s name and student ID#
  • The semester and year of sponsorship
  • A statement acknowledging the company’s responsibility for the student’s tuition and fees
  • Company vouchers of letters of credit (e.g., Amazon, Ed Assist, UPS)

Agreements or authorization letters should be:

  • Emailed to thirdparty@reynolds.edu (must be in PDF format — pictures are not acceptable)
  • Dropped off at any Campus Business Office
  • Faxed to 804-523-5099

Amazon’s Career Choice program is an education benefit that empowers eligible Amazon employees to learn new skills for career success at Amazon or elsewhere. Amazon provides a variety of education and upskilling opportunities, including pre-paid college tuition, industry certifications designed to lead to in-demand jobs, and foundational skills such as English language, high school diplomas, and GEDs after working for the company for 90 days. Learn more at amazoncareerchoice.com.

Child Care Scholarships (Dept. of Education VCCPSP & VECF Project Pathfinders)

  • Students receiving the VCCPSP or Project Pathfinders scholarships should enroll in their authorized courses.
  • The student must notify the Business Office once they have enrolled in their authorized courses.
  • Email your scholarship approval letter to thirdparty@reynolds.edu or drop off a copy at any Campus Business Office.
  • Payments of fees not covered by a scholarship can be made online with Nelnet ePay or in person at any Campus Business Office.
  • VCCPSP and Project Pathfinders Child Care Scholarships will only pay in-state tuition rates.

PLEASE NOTE: Students receiving an outside community or corporate scholarship should contact the Reynolds Scholarship Office at scholarships@reynolds.edu or 804-523-5084. Visit Outside Scholarships | Reynolds Community College for more details.

Virginia Prepaid529 (Reynolds will invoice Virginia529)

  • The Savings Plan account holder must contact Virginia529 to complete the “Intent to Enroll” form.
  • The student enrolls in classes.
  • Virginia Prepaid529 will provide the Business Office with a list or roster of students planning to attend Reynolds Community College.
  • A DND (Do Not Drop) indicator is placed on the student’s account to prevent their classes from being dropped for non-payment.
  • After the final enrollment Census Date (the last day to drop a class and receive a refund), Reynolds Community College will invoice Virginia Prepaid529 for the student’s tuition and fees.
  • The student will continue to see a balance on their student account until the billing process is complete.
  • Virginia Prepaid529 will only pay in-state tuition rates.

Virginia529 Savings Plans (Direct Payment)

These plans pay for any qualified higher education expenses. Some common savings plan vendors include Virginia529 Invest, CollegeAmerica, American Funds, USAA, Vanguard, and various trusts. If you are planning to use your 529 Savings Plan, please ensure you are familiar with the semester’s payment due dates to allow enough time for the payment to post.